Wedding or event vendor didn't deliver — suing in California small claims court
Read the cancellation and refund clause closely, then price the replacement. Your claim is usually the deposit that bought nothing plus the extra you had to pay to replace them on short notice.
General information about California procedure. We are not a law firm and cannot advise on your case.
Your deadline to file
4 years — Breach of written contract (Code Civ. Proc. § 337).
What this kind of case is worth
Event vendor dispute claims in California small claims court typically run from $500 to $12,500. An individual may claim anything under $12,500; an entity is capped at $6,250.
| Amount you are claiming | Filing fee |
|---|---|
| up to $1,500 | $30 |
| over $1,500 up to $5,000 | $50 |
| over $5,000 up to $12,500 | $75 |
| More than 12 small claims filed in the past 12 months | $100 |
How to start
Before you file, you have to have asked the defendant to pay — the SC-100 asks you to confirm it. A written demand with a deadline does three useful things at once: it satisfies that requirement, it creates a dated record the judge can see, and quite often it ends the dispute without a filing fee.
If the letter does not work, file SC-100 with the small claims division of the Superior Court in the right county — generally where the defendant lives or does business, or where the deal was made or performed.
What to bring to the hearing
A small claims judge has minutes, not hours. Walk in with these, each one labelled, plus a copy for the judge and a copy for the other side.
- The signed vendor contract, including the cancellation and refund terms
- Proof of every deposit and payment
- Messages showing what was promised and what happened
- What you paid a replacement vendor, with receipts
- Photographs or files showing deficient work, for photography and catering disputes
- Witness statements from guests or the venue
What they will argue back
Expect one of these. Knowing which is coming is most of the preparation.
- They rely on a non-refundable deposit clause
- They rely on a force majeure clause
- They claim substantial performance — that they mostly delivered
Serving the papers
Filing is not the hard part. Service of process is where self-represented cases most often come apart. The defendant has to be formally notified, you cannot do it yourself, and you must file proof that it happened on form SC-104 before the hearing. Use the sheriff, a registered process server, or any adult who is not a party to the case.
The hearing
You cannot bring a lawyer to argue for you at a California small claims hearing. Neither can the other side. That is the whole point of the forum: the rules are simplified so two people can explain a disagreement to a judge without needing representation. You may get advice from an attorney before and after, and lawyers are permitted on appeal — but on the day, it is you.
Common questions
Is a non-refundable deposit really non-refundable?
Not automatically. California does not enforce a contract term that operates as a penalty rather than a genuine estimate of the vendor's loss. If the vendor canceled on you, or kept a deposit far larger than the harm they actually suffered, the clause can be challenged. If you canceled, the clause is much more likely to hold.
Start with a demand letter
Most California small claims cases settle before anyone sees a courtroom. The letter is free to write, and you can have us print and certified-mail it for $29.
No account needed to start. We are not a law firm and cannot give legal advice.